Product Privacy Policy

Overview

Enhanced Voting (“EV”, “we”, “us”, or “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information.

Scope

This Policy covers information provided or collected on the site(s) and/or application(s) where it appears and applies to all users of our services, in accordance with applicable laws where we operate and process personal information.

Third-party links: Our site(s) and application(s) may link to other websites not owned or controlled by us. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.

Roles & Responsibilities

Data processor: We act as a data processor for personal information you provide and process data on behalf of a data controller (e.g., collecting, recording, organizing, storing, using, or erasing data) according to lawful instructions.

Joint controllership: In limited cases, EV may act as a joint controller with other organizations—jointly determining purposes and means of processing. We enter joint controllership agreements defining responsibilities under applicable data protection laws.

• Respect and fulfill data-subject rights
• Provide transparent information on purposes and legal bases
• Implement appropriate technical and organizational security measures

Information We Collect

Personal information:

• Name
• Contact details (email address, phone number, mailing address)
• Identification information (e.g., government-issued ID, passport number)

Automatically collected: We may collect IP address, browser type, device information, and usage data when you visit our site or use our services.

Other sources: We may supplement data with publicly available or third-party information and handle it consistent with this Policy and stated purposes.

Consent: By using our services, you agree to this Policy. Where applicable, we rely on consent obtained by the data controller. Questions about consent should be directed to the relevant controller.

How We Use Your Information

• Service delivery: Provide the products or services you request (performance of a contract).
• Communication: Transactional notices, service updates, and responses (legitimate interests or consent).
• Account management: Setup, verification, maintenance, and security (performance of a contract).
• Customer support: Troubleshooting and issue resolution (legitimate interests).
• Improve services: Usage analysis to enhance features, performance, and security (legitimate interests).
• Legal compliance: Meet legal obligations and lawful requests.
• Fraud prevention & security: Protect against unauthorized access and security risks (legitimate interests).
• Aggregated/Anonymized data: Non-identifying analytics and reports (legitimate interests).

Data Sharing

We do not share personal information with third parties unless authorized or required by law. When shared with an authorized third party, that party controls its copy under its own privacy policy.

Your Rights

Right	Description
Access	Request details about personal data we process about you.
Rectification	Correct or update inaccurate or incomplete data.
Erasure	Request deletion under certain circumstances.
Restriction	Limit processing in specific cases.
Portability	Receive data in a machine-readable format or request transfer.
Object	Object to processing, including direct marketing.
Automated decisions/profiling	Not be subject to automated-only decisions; request human review.
Withdraw consent	Withdraw consent at any time (does not affect prior lawful processing).

We rely on the applicable data controller to action these requests and will forward requests upon receipt.

Data Security

We maintain reasonable and appropriate technical and organizational safeguards to protect personal information from unauthorized access, misuse, disclosure, alteration, or destruction.

While no system can guarantee absolute security, we regularly review our security practices and encourage users to take reasonable precautions, such as using strong passwords and limiting credential sharing.

Data Retention & Disposal

We retain personal data only as long as necessary to fulfill the purposes for which it was collected and to meet legal or contractual requirements. After the retention period, we securely delete or anonymize data.

Cookies & Tracking

We may use cookies and similar technologies to improve functionality and user experience. Non-essential cookies require consent, which you can manage through browser settings. Disabling cookies may impact functionality.

Children

We do not knowingly collect information from minors. If personal data from anyone under 16 is required, the data controller must obtain parental or guardian authorization first.

Location of Personal Information

Our services are hosted in the United States, and personal information collected through the service is stored in the United States. By using the service, you acknowledge this transfer and processing.

Updates to this Policy

We may update this Privacy Policy to reflect changes in our practices, technologies, or legal obligations. Updates will be posted on this page with a revised effective date. Continued use after notice of changes signifies acceptance.

Contact Us

Questions or requests related to this Privacy Policy:

• Security: security@enhancedvoting.com
• Data Protection Officer (DPO): privacy@enhancedvoting.com